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Glossary of Terms about Archives

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Glossary of Terms You May Not Know

 

All terms come from the Society of American Archivists' Glossary of Archival and Records Terminology, © 2005 by the Society of American Archivists. All rights reserved.  

 

A

Archives: (also archive), n. ~ 1. Materials created or received by a person, family, or organization, public or private, in the conduct of their affairs and preserved because of the enduring value contained in the information they contain or as evidence of the functions and responsibilities of their creator, especially those materials maintained using the principles of provenance, original order, and collective control; permanent records. 2. An organization that collects the records of individuals, families, or other organizations; a collecting archives. – 3. The professional discipline of administering such collections and organizations. – 4. The building (or portion thereof) housing archival collections. 

 

Archivist: n. ~ 1. An individual responsible for appraising, acquiring, arranging, describing, preserving, and providing access to records of enduring value, according to the principles of provenance, original order, and collective control to protect the materials’ authenticity and context. – 2. An individual with responsibility for management and oversight of an archival repository or of records of enduring value.

 

C

Collection: n. ~ 1. A group of materials with some unifying characteristic. – 2. Materials assembled by a person, organization, or repository from a variety of sources; an artificial collection. 

 

Correspondence: n. ~ 1. Written communication, especially those sent by courier or post; letters.

 

F

Finding Aid: n. ~ 1. A tool that facilitates discovery of information within a collection of records. – 2. A description of records that gives the repository physical and intellectual control over the materials and that assists users to gain access to and understand the materials.

 

M

Manuscript repository: n. ~ An institution that collects historically valuable records of individuals, families, and organizations from sources other than the organization that operates the institution.

 

P

Primary source: n. ~ Material that contains firsthand accounts of events and that was created contemporaneous to those events or later recalled by an eyewitness.


Society of American Archivists RAO National History Day Committee| Credits

 

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